How should our team actually handle passwords? Everyone reuses the same few and shares them by text.

The texted-password, reused-password office is the norm, not the exception, and it fails in predictable ways. Reused passwords mean one breached website anywhere leaks a password that also opens your email or bank. Shared logins mean no accountability and no way to cut one person's access without disrupting everyone. And passwords in texts, notes, and spreadsheets are readable by anyone who gets into any of those places. Attackers know all this; credential attacks lead every breach report precisely because password hygiene is universally poor.

A business password manager (established options include 1Password, Bitwarden, and Keeper) changes the economics of doing it right. Every login gets a unique, strong, generated password nobody has to remember; each person remembers exactly one master password. Logins that must be shared live in shared vaults with controlled membership, so when someone leaves, removing them from the vault revokes everything at once, and you can see what they had access to. Autofill makes the secure path also the convenient path, which is the only way security habits actually stick.

Rollout is a small project: pick the platform, import existing credentials, set up vault structure by team, and spend twenty minutes training staff. Pair it with MFA on the important accounts and you have closed the two doors attackers use most, for a few dollars per person per month. Among cheap security wins, nothing else comes close.